LET YOUR VOICES BE HEARD!

EVERY VOTE COUNTS!

We will be voting on any submitted National and State proposed bylaw changes at the annual MA State Convention in May. 


Please take some time to review the below proposed MA State  bylaws changes. There will be copies of both the National and State proposed changes in your registration packets, but please go over them before convention so you can fully understand the proposed changes. If you have any questions please feel free to call anyone on the Executive Board. I urge you all to come to the convention and cast your vote on these important issues.

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2019 PROPOSED CHANGES TO THE BYLAWS OF THE MA CHAPTER UPMA

2019 BYLAWS CHANGE #1

Article IV – Meetings (paragraph 4)


CURRENT LANGUAGE:  In any convention of this chapter, all members who are present and registered for the convention shall constitute a quorum.

PROPOSED LANGUAGE:  In any convention of this chapter, all members who are present and registered for the convention shall constitute a quorumADD:  and shall be entitled to vote on local matters pertaining to the welfare and benefit of the Massachusetts Chapter of United Postmasters and Managers of America. 

RATIONALE:  The Massachusetts Chapter of United Postmasters and Managers of America is an inclusive organization uniting all members.  All members should have the right to vote on local matters pertaining to the welfare and benefit of the Chapter. 


Respectfully submitted by:

Deanna White Executive Vice President


2019 BYLAWS CHANGE #2

Article V - Election of Officers (paragraph 1)


CURRENT LANGUAGE: The President and the Executive Vice President shall be elected at the annual convention to serve a term of 2 years. The term of office shall commence on November 1st and will end on October 31st.The officers shall be limited to 2 consecutive terms of office. The Secretary/Treasurer and the Editor shall be elected at the annual convention in a subsequent year to serve a term of 2 years. The term of office shall commence on November 1st and end on October 31st.The Secretary-Treasurer and Editor may be elected to serve unlimited terms of office. Exception: For 2017 only the Secretary/Treasurer and Editor will be elected to serve a term of 1 year to facilitate the rotating election years going forward.

PROPOSED LANGUAGE: The President and the Executive Vice President shall be elected at the Massachusettsannual convention to serve a term of 2 years. The term of office shall commence the day following the close of the annual UPMA national convention until the close of the national convention 2 years later. The officers shall be limited to 2 consecutive terms of office. The Secretary/Treasurer and the Editor shall be elected at the Massachusettsannual convention in a subsequent year to serve a term of 2 years. The term of office shall commence the day following the close of the annual UPMA national convention until the close of the national convention 2 years later.The Secretary-Treasurer and Editor may be elected to serve unlimited terms of office. 

RATIONALE:  As it is currently written and in practice, newly elected officers wait from the close of our state convention until the following November to begin their terms. I feel this time would be better spent by the newly elected officers assuming their duties sooner, following their swearing-in (which typically occurs at the state convention) and attending the new officer training (that typically occurs at the national convention). The words Massachusetts are added for clarification purposes to differentiate between the state and national annual conventions. Since the 2017 exception has passed, this section should be omitted. 


Respectfully submitted by:

Jeremy M. Pilone Chapter President 


2019 BYLAWS CHANGE #3 will be considered at the same time as #2

Article V - Election of Officers (paragraph 1)


CURRENT LANGUAGE:  The President and the Executive Vice President shall be elected at the annual convention to serve a term of 2years. The term of office shall commence on November 1stand will end on October 31st. Theofficers

shall be limited to 2consecutive terms of office.The Secretary/Treasurer and the Editor shall be elected at the annual convention in a subsequent yearto serve a term of 2years. The term of office shall commence on November 1stand end on October 31st.  The Secretary-Treasurer and Editor may be elected to serve unlimited terms of office. Exception: For 2017 only the Secretary/Treasurer and Editor will be elected to serve a term of 1 year to facilitate the rotating election years going forward.  

PROPOSED LANGUAGE: The President and the Executive Vice President shall be elected at the annual convention in odd numbered years to serve a term oftwo years.Theseofficers shall be limited totwo consecutive terms of office.The Secretary/Treasurer and the Editor shall be elected at the annual conventionin even numbered years to serve a term oftwo years.  The Secretary-Treasurer and Editor may be elected to serve unlimited terms of office. The term of office for all newly elected officers shall commence on the first day of the month following the state convention.

RATIONALE:  To specify the year in which officer elections will be held.  To specify when newly elected officers will assume the responsibilities of their positions.  To allow newly elected officers to assume responsibilities immediately, rather than waiting 6 months.  To eliminate the Massachusetts Chapter from assuming financial responsibility for two officers of the same position attending the National Convention for training. The newly elected officers need to attend for the training that is provided at the National Convention. There is no business need for the outgoing officers to attend.

BUDGETARY RATIONALE: Training is not necessary for outgoing officers, they attend the training the previous two years while holding office.  Unnecessary expenses for 2017 and 2018 were:

2017 – Two additional officers sent to National Convention for additional costs of $2914.

2018 – Two additional officers sent to National Convention for additional costs of $2576.


Respectfully submitted by:

Deanna White, Executive Vice President


2019 BYLAWS CHANGE #4 

ARTICLE V – Election of Officers (paragraph 2)


CURRENT LANGUAGE: The new Executive Board shall hold an organizational meeting within 60 days of November 1steach year.

PROPOSED LANGUAGE: The new Executive Board shall hold an organizational meeting within 60 days of the newly elected officers’ commencementdate each year.

RATIONALE:  To allow for generic language that will coincide with the specific language of Article V, paragraph 1, which addresses the commencement date of elected officers.


Respectfully submitted by:

Deanna White, Executive Vice President


2019 BYLAWS CHANGE #5

ARTICLE XI – EXECUTIVE COMMITTEE/EXECUTIVE BOARD (paragraph 1)

CURRENT LANGUAGE:  The officers of the Executive Committee of the chapter shall be President, Executive Vice President, Secretary/Treasurer, President Retired Members, Editor, and immediate Past President who will be a non-voting member and shall serve a term of one year beginning on November 1stof the year a newly elected President assumes office.

PROPOSED LANGUAGE: The officers of the Executive Committee of the Chapter shall be President, Executive Vice President, Secretary/Treasurer, President Retired Members, Editor, and immediate Past President who will be a non-voting member and shall serve a term of one year beginning onthe commencement date of the newly elected President.

RATIONALE:  To allow for generic language that will coincide with the specific language of Article V, paragraph 1, which addresses the commencement date of elected officers.


Respectfully submitted by:

Deanna White, Executive Vice President


2019 BYLAWS CHANGE #6

ARTICLE XIII – NATIONAL CONVENTION ROLL CALL VOTING PROCEDURE


CURRENT LANGUAGE:  When preparing for roll call votes to be cast on elections, amendments, etc. at the National Convention, the vote shall be taken by paper ballot at the annual Chapter Convention.  The results of that paper ballot shall govern the procedure, by percentage, for how the Chapter’s votes will be cast at the National Convention by the Chapter President.  The results of the votes shall be recorded by the National Officer present at the Convention, as well as in the official minutes of the Chapter Convention.  On the issue of elections, the Chapter’s official vote must be taken at the Chapter Convention in the year that the election will take place at the National Convention.   This procedure cannot be changed prior to October 31, 2018, in accordance with the National Bylaws Article XI, Section 1, paragraph 14. 

PROPOSED LANGUAGE:  When preparing for roll call votes to be cast on elections, amendments, etc. at the National Convention, the vote shall be taken by paper ballot at the annual Chapter Convention.  The results of that paper ballot shall govern the procedure, by percentage, for how the Chapter’s votes will be cast at the National Convention by the Chapter President.  The results of the votes shall be recorded by the National Officer present at the Convention, as well as in the official minutes of the Chapter Convention.  On the issue of elections, the Chapter’s official vote must be taken at the Chapter Convention in the year that the election will take place at the National Convention. 

RATIONALE:  To eliminate the following sentence that is no longer applicable:  This procedure cannot be changed prior to October 31, 2018, in accordance with the National Bylaws Article XI, Section 1, paragraph 14. 


Respectfully submitted by:

Deanna White, Executive Vice President





Ma chapter Bylaws

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